Personal Assistant to Director of College Administration AND Head of Technical Resources
13 March 2018 23:55
Your primary responsibility will be to provide high level secretarial and administrative support to the Director of College Administration and Head of Technical Resource/Director of Marketing and Communications and Director of International Recruitment. In addition, you will also be expected provide administrative support to the wider Senior Management Team; as and when required. It is an important role in the facilitation of effective communication links between the three Colleges and the wider University community. So it goes without saying that you will need excellent communication skills yourself.
Excellent prioritising skills are key to the role as well as the ability to work well under pressure. You will be a highly effective communicator, appropriately balancing tact and diplomacy with the need for quick turnarounds. You will be a problem solver with the confidence and perception of when to use your initiative. You will have excellent IT skills across MS Office, which you can use to produce correspondence and reports aimed at a senior level audience.
You will need to take the initiative and advise on priorities, identify levels of urgency, anticipate events and provide advanced warning of upcoming activities. From liaising with external agencies, dealing with enquiries and minuting senior management meetings, you will turn your hand to a wide range of duties; from setting up a Skype meeting to supporting college wide projects. You will also be expected to contribute to the effectiveness of the Executive Support PA team.
The University of the Arts London is one of the top 6 Universities in the world for art and design (QS World University Rankings® 2017) and comprises of 6 globally renowned colleges. It is a vibrant world centre for innovation, with international reputations in art, design, fashion, communication and performing arts.
Based at Chelsea College of Arts, you will be joining us at a very exciting time of change, as we start to reshape our Colleges to ensure our students continue to realise their full potential. As a member of the Executive Support PA Team you will be at the heart of this change – and you will be working as an integral part of the Operations Team.
Educated to A level or equivalent, you are a confident and experienced PA who is able to work under pressure and to tight deadlines, juggling a multitude of tasks. Proactive with excellent organisational skills, you will also bring strong problem-solving abilities.
In return, University of the Arts London offers generous leave, an attractive pension and a commitment to your continuing personal development and training in an environment that encourages excellence, creativity and diversity.
If you have any queries about this role that are not covered in the documentation available, please contact Meryl Thompson, Staffing Administrator, email email@example.com
Candidates are advised to submit applications early to avoid disappointment as we reserve the right to close vacancies prior to the advertised closing date.
This opportunity is closed to applications.