Research Systems Administrator

The opportunity

The post-holder will support the Head of Research Information Systems in the administration of UAL's current research information system (Elements), data repository (Figshare), research profiles (Discovery Module) and other research management software systems. You will assist with the day-to-day management of these system, including daily checks of functionality, setting up new users, troubleshooting queries and liaising with relevant teams to correct problems, as well as assisting with updates to these systems, including data testing and re-entry. 

About you

To assist the Head of Research Information systems with the administration of research management systems, including:

• Running daily reports to check systems are functioning correctly.
• Alerting relevant colleagues when issues arise.
• Carrying out checks on user statuses, including adding new users and removing those no longer required.
• Answering basic questions from staff, and directing other queries as necessary.
• Monitoring uploads to Figshare.
• Assisting with the implementation of system updates.

To support academic staff across UAL in their access to research systems training, including: 

• Administration of internal training sessions, including adding sessions to UAL booking systems, arranging Teams meetings, and answering booking queries.
• Reviewing training documentation on a regular basis to ensure it is up to date and revising where necessary to reflect any changes to systems or processes.
• Update content on UAL's intranet (Canvas) pages.

To assist with the collection and preparation of UAL's REF submission, including:

• supporting the administration of the systems and processes to prepare, validate and submit the data.
• providing regular progress updates to members of the REF team by running standard reports such as outputs submitted, input issues to be resolved etc.
• engaging with academics and other colleagues to promote the use of Elements and UALRO as part of their regular workload in order to fulfil REF requirements.
• responding to REF audit queries and contribute to the analysis of REF results.

To assist RMA teams on research data management, particularly in the development of data management plans.

If you have any queries about this role or need any reasonable adjustments for your application, please contact Twinkle Brahmbhatt, Senior Resourcing Adviser via email at RKEEstaffrecruitment@arts.ac.uk. 

What we offer

We are UAL

University of the Arts London is a vibrant world centre for innovation, drawing together six colleges with international reputations in art, design, fashion, communication and performing arts. Every position within the University plays an important part in shaping aspiring creative professionals and impacts on the future of so the creative industries. Essential to this is using our world-leading research to solve global challenges, our engagement with partners, industry and the local community, and delivering life-long learning opportunities to more people than ever before.  

For the fifth year running, UAL is the world’s second University for Art and Design in the QS World University Rankings® 2023. We are also proud to be ranked in the top 20 best Universities in the UK by the Guardian University Rankings 2023. Our diverse and talented community comprises over 5,000 academic, professional, and technical staff. Together we are committed to delivering on our social purpose, creating a better a more sustainable world, championing equality, and bringing creativity to more people than ever before. 

We offer highly creative working environments that inspire staff across all areas to fulfil their potential and continuous training to further develop their skills and expertise. We also offer hybrid and flexible working practices, and excellent staff benefits to improve your work life balance. 

Our culture